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2018 HALLOWEEN SHOW
VENDOR APPLICATION
BUSINESS NAME *
Company website or Facebook page URL
We will provide a link back to your website or facebook with the information provided. Please be sure your links are entered correctly.
CONTACT NAME *
VALID EMAIL ADDRESS *
DAYTIME PHONE *
SELECT CATEGORY
Please select what category best describes you.
DATES REQUESTED *
Please select all weekend dates you would like to attend. We cannot allow individual days for safety reasons.
10 x 10' space - Sat., Sun., Mon.; October 6, 7, 8 ($75 for three days)
10 x 10' space - Sat., Sun.; October 13, 14 ($50 for two days)
10 x 10' space - Sat., Sun.; October 20, 21 ($50 for two days)
10 x 10' space - Sat., Sun.; October 27, 28 ($50 for two days)
10 x 20' space - Sat., Sun. Mon.; October 6, 7, 8 ($150 for three days)
10 x 20' space - Sat., Sun.; October 13, 14 ($100 for two days)
10 x 20' space - Sat., Sun.; October 20, 21 ($100 for two days)
10 x 20' space - Sat., Sun.; October 27, 28 ($100 for two days)
DESCRIBE TYPE OF BUSINESS OR PRODUCT *
Please provide a brief description of your company and the products you will be bringing. This description will be added to our website. We will review your application and you will be notified by email if there is an issue.
PHOTOS OF PRODUCT or BOOTH LAYOUT
Please provide photos of your product, booth layout or company logo which can be shown on our website.
ADDITIONAL INFO
VENDOR SET UP:
SPACE RENTALS:
• 10' x 10' area - $50 per weekend
• 10 x 20' area - $100 per weekend
YOUR FEE INCLUDES:
• Rented space (10’ x 10’ or 10' x 20') assigned on a first come, first served basis. Show management will determine all booth locations and acceptance.
• A pop up tent is required and to be supplied by vendors no larger than 10' x 10' or 10' x 20' for space rented. Tent locations will be located on the driveway across from the Veterans Museum
• 1 - 6' table and 1 folding chair can be rented from Lasdon Park, quantities are very limited and will be rented on a first come first served basis
• Water supply is limited, please bring your own
• Electricity: minimal available. We will be unable to accommodate any request for electric day of event without prior notice.
• Parking: we will provide a special place for vendor drop off and parking.

EVENT PROMOTION
FLPA & Westchester County Parks Department will promote the FLPA Halloween Train Show and Fall Festival on the following websites:
- Route 35 Banner
- Westchester County Parks
- Westchester County Center
- Lasdon Park
- Social Media for Parks & Lasdon Park
- Press Releases to more than 368 area publications and radio stations
- Print materials displayed in the Park and distributed throughout targeted County Parks
- You will receive a link to your website, email or social media page on the FLPA website
- Weekly eblasts will be sent to lists to targeted audiences of more than 45,000 area residents.

Please help us promote this event by telling your customers and by posting it on your website and social media. Contact us in advance and we can provide copy and digital materials for your website or promotional pieces.

SCHEDULE:
WEEKENDS: October 6, 7, 8; 13,14; 20, 21; 27, 28
TIME: 11 a.m. – 4 p.m. ENTRANCE FEE: $10 adult – $5 child (12 and under)
VENDORS: Set-up times: Friday, before event weekend after 8 a.m. Set-ups Saturday 8 a.m. - 10 a.m.
No on will be allowed to set up later than 10 a.m. as we are preparing for the public to enter. Breakdown 4 p.m. on Sundays except for Columbus Weekend, breakdown would be on Monday Oct. 8. Early breakdown is prohibited for public safety reasons.
Vendor vehicles can not remain in the event area. All vehicles must be out of the park no later than 6 p.m. or after event ends
Security will be available overnight on weekends only.
All vendors will receive a package with any additional information, booth information, etc, closer to event date.

WEATHER POLICY: Our event will be open to the public rain or shine. In case of poor weather, vendors are expected to attend, refunds will not be given to vendors unless the entire park/event is closed to the public and will be determined by the Lasdon Park staff.
INSURANCE INFO
INSURANCE CERTIFICATE OR WAIVER TO BE PROVIDED WITH PAYMENT
Your company is required to provide Lasdon Park & Arboretum with a certificate of insurance for $1 million dollars, showing evidence of liability and workers compensation coverage (workers comp. only if you have paid employees). The certificate should list the certificate holder as Lasdon Park, Arboretum & Veterans Memorial, 2610 Amawalk Road, Katonah NY 10536 and Westchester County Parks Department. The Description of Operations should list Lasdon Park, Arboretum & Veterans Memorial as additionally insured for the duration of the Lasdon Park Plant Sale & Craft Show May 19 and 20, 2018 at Lasdon Park, Arboretum & Veterans Memorial, 2610 Amawalk Road, Katonah NY 10536. If you have any questions about this, please call 914-864-7268.

FOR GOOD AND VALUABLE CONSIDERATION,
the receipt of which is hereby acknowledged, the undersigned jointly and severally agree to indemnify and hold harmless the Lasdon Park, Arboretum & Veterans Memorial and their successors and assigns, from any claim, action, liability, loss, damage or suit, arising from the following: Exhibiting at the 2017 Lasdon Park Halloween Train Show and Fall Festival.

In the event of any asserted claim, the indemnitees shall provide the undersigned reasonably timely written notice of same, and thereafter the undersigned shall at its own expense defend, protect and hold harmless indemnitees against said claim or any loss or liability arising thereunder.

In the further event the undersigned shall fail to so defend and/or indemnify and save harmless, then in such instance the indemnitees shall have full rights to defend, pay or settle said claim on their behalf without notice to undersigned and with full rights to recourse against the undersigned or all fees, costs, expenses and payments made or agreed to be paid to discharge said claim. Upon default, the undersigned further agrees to pay all reasonable attorneys' fees necessary to enforce this agreement.
This agreement shall be unlimited as to amount or duration.

Calling All Vendors!

Space is limited, don’t wait!

Don’t miss out on this exciting opportunity!
We are opening our most attended and popular event to vendors!

Complete the application below!

Sign up today!

Average attendance 500 – 800 per day*
Ticketed entry
High traffic positions

Special introductory price:
$50/weekend (10′ x 10′ space)
$100/weekend (10′ x 20′ space)

Reserve your dates today!

October, 6, 7, 8*; 13,14; 20,21; 27,28
*Columbus weekend vendors must commit to 3 days for $75
Our attendees are 51% young families from the tri-state area (ages 35 – 44)
Average attendance during operating hours is 500 – 800 (weather permitting)

This event will feature: our model train display, decorated main house, adventure maze, conservatory exhibit, music, entertainment, face painting, interactive dinosaur garden, storytelling, and more.

Halloween Fest Vendor